Public and Private bodies are required to register with the Information Regulator their Information Officers as outlined in section 55 of POPIA
Section 32 of PAIA requires Information Officer of each Public Body to submit annually to the Information Regulator a report stating all requests received & processed by the Public Body.
Who should be registered as an Information Officer?
Information Officers are, by virtue of their positions, appointed automatically in terms of PAIA and POPIA. Information Officers of public and private bodies must designate and/or delegate any power or duty to Deputy Information Officers, as necessary to make the body as accessible as reasonably possible.
Registering Information Officers
The Information Officers are required, in terms of Section 55(2) of POPIA, to take up their duties only after being registered with the Regulator. The registration of Information Officers can be done on the Regulator’s online Information Officer Portal
Your duties as the Information officer
Section 55(1) of POPIA sets out the duties and responsibilities of an Information Officer which include the following:-
an Information Officer may develop a policy on how employees should implement the eight (8) conditions for the lawful processing of personal information or consider issuing a circular in the case of provincial and national departments;
The additional duties and responsibilities of the Information Officers, in terms of regulation 4 of POPIA, are to ensure that
Submission of reports to the Regulator
The Information Officer of each public Body must annually, and in terms of section 32 of PAIA, submit to the Regulator a report regarding